Introducing the APEF agency in Tours and its financial challenges

The APEF agency in Tours, run by Lannick Chenus, offers home-care services: home upkeep, accompanied transport, meal assistance… Essential services, provided mainly to an elderly clientele, but also to active families.

Like many young service companies, APEF Tours was very quickly confronted with a central challenge: rigorously tracking its financial flows while managing the unexpected events of daily life.

"We'd just come through the Covid period, which had really shaken up cash positions. I knew I needed a tool to track my finances, or even anticipate them."

A clear need: steering cash flow effectively without spending all day on it

Like many entrepreneurs, Lannick started with an Excel spreadsheet.

"That was my first idea. But very quickly, a business owner warned me: 'You're going to spend more time fixing your spreadsheet than using it.' He was right. As soon as one parameter changed, everything fell apart."

With two bank accounts to track, irregular inflows, and frequent unexpected expenses, the need for centralization, clarity, and flexibility became obvious. The solution had to be simple, visual, and agile enough to adapt to the reality on the ground.

Okimia, a daily reflex and a new clarity

That's when Okimia comes into play. Very quickly, the tool became part of Lannick's routine.

"Every morning, it's my ritual. It's the third thing I do after arriving: I open Okimia, I look at my inflows and outflows, I categorize them. It's become second nature."

Okimia also allows him to centralize his bank flows on a single interface.

"Rather than opening two banks separately, everything is aggregated automatically. At a glance, I see what's happened. It clearly makes my daily life easier."

But the tool goes further than simple tracking: it also enables analysis.

"I can immediately detect discrepancies. For example, I'd budgeted €150 for telephony, and I realize I'm at €300. I can react right away."

Today, Lannick sums up Okimia in three words: "simplicity, ergonomics, and value for money," and concludes:

"I wouldn't go back to Excel for anything in the world. Okimia adapts to my needs. It's worth all the spreadsheets in the world."

‍